Privacy Policy

Career Systems Development Corporation (CSD) is dedicated to maintaining the privacy of personal information collected as part of the services we provide. It is crucial that you understand your obligations regarding the collection, use, storage, and protection of personal information. We prioritize the privacy of our employees, clients, customers, and other stakeholders. If you have any questions about the Privacy Policy or privacy in general, please contact Career Systems Development Corporation at https://www.careersystems.com/contact-us/

Purpose

This policy aims to:
– Provide a clearer and more comprehensive understanding of the types of personal information we collect and hold.
– Clearly and concisely communicate how and when your personal information is collected, disclosed, used, held, and managed by us.
– Inform you about the reasons we collect, hold, use, and disclose personal information.
– Provide information on how you can access and correct your personal information.
– Explain how you can make a complaint and how we will handle any such complaints.
– Inform you of the circumstances in which we may disclose your personal information to overseas recipients.

Policy Statement

We will ensure that all our officers, employees, and subcontractors are aware of and understand our obligations and their own responsibilities under this policy and are provided with training to meet these obligations. We will achieve this by maintaining internal policies and processes to prevent personal information from being improperly collected, held, shared, accessed, or disposed of.

What is Personal Information?

Personal information refers to information or an opinion about an identified individual or an individual who is reasonably identifiable, whether true or not, and whether recorded in a material form or not. This includes your name, date of birth/age, gender, and contact details, as well as health information (which is considered sensitive information). In this privacy policy, references to personal information include sensitive/health information.

Collection of Personal Information

We do not collect personal information unless it is reasonably necessary for or directly related to one or more of our functions or activities. Personal information collected by us will generally fall into the following categories:
– Contact information (name, age, address, email address, and telephone numbers).
– Employment information (e.g., employment history, work performance, absences, workplace incidents, next of kin information).
– Sensitive information (e.g., criminal history, trade union activity).
– Information obtained to assist in managing client and business relationships.

We may collect your information in various ways, including face-to-face, over the phone, through an online form or portal, through a paper form, or via email. Sometimes we will collect personal information from a third party or a publicly available source if it is unreasonable or impractical to collect it directly from you (e.g., checking a candidate’s work history).

Where personal information is sensitive, we will only collect it when:
– It is reasonably necessary for one or more of our functions.
– We have the individual’s consent to collect that information.
– We are required or authorized by law to collect the sensitive information.

Why Do We Collect, Use, and Store Your Personal Information?

We collect, use, and store your personal information to provide you with services including:
– Recruitment/employment services
– Employee management
– Labor market research
– Occupational safety and health
– Training/education
– Research
– Services under the Workforce Innovation and Opportunity Act and/or Temporary Assistance for Needy Families
– Client and business relationship management

Our services, functions, and activities, as well as those of our contracted service providers, may change from time to time.

Protecting and Storing Your Personal Information

We are committed to keeping personal information secure and safe. Some of the ways we do this include:
– Securing hard copy document storage (i.e., storing hard copy documents in locked filing cabinets)
– Implementing security measures for access to computer systems to protect information from unauthorized access, modification, or disclosure, and from loss, misuse, and interference
– Using password-protected data storage devices such as laptops and smartphones
– Providing a discreet environment for confidential discussions
– Implementing access control for our buildings, including waiting room/reception protocols and securing the premises when unattended
– Employing security measures for our website(s)

Career Systems Development Corporation reviews and updates these measures periodically to ensure security is maintained.

Personal information may be stored in documentary form but is generally stored electronically on our software or systems. Although we take all reasonable steps to secure personal information from loss, misuse, and unauthorized access, there is an inherent risk of loss, misuse, or unauthorized access to such information. We will not be held responsible for such actions where the security of the personal information is not within our control or we cannot reasonably prevent such an incident, for example, a technical malfunction, computer virus, third- party interference, or any action or event that is beyond our reasonable control.

Who Will We Disclose Your Personal Information To?

We will only use and disclose personal information for the primary purpose for which it was initially collected or for purposes directly related to one of our functions or activities.

Like many other businesses in the US, we contract out some of our functions and rely on third- party suppliers or contractors to provide specialized services such as “cloud computing” technology and data storage services, legal advice, security services, business advisors, and financial services. If personal information is provided to these suppliers, advisors, and contractors to enable them to perform the agreed tasks, we will take reasonable measures to ensure that the supplier, advisor, or contractor handles the personal information in accordance with this policy.

We will not disclose your personal information to government agencies, private sector
organizations, or any third parties unless one of the following applies:
– You have given consent.
– We believe that you would reasonably expect or have been informed that information of that kind is usually passed to those individuals, bodies, or agencies.
– It is otherwise required or authorized by law.
– It is reasonably necessary for enforcement-related activities conducted by or on behalf of an enforcement body.

Accuracy of Personal Information

We will ensure that all personal information we collect, use, or disclose is accurate, complete, and up to date. Please contact Career Systems Development Corporation (details below) if you are aware of any personal information that does not meet this objective.

If we become aware that we hold personal information that, considering the purpose for which it was collected, is inaccurate, out of date, incomplete, or irrelevant, we will take reasonable steps to correct that information.

Monitoring and Training

Compliance with this Privacy Policy is subject to internal and regulatory audit. All staff will receive training regarding privacy and the application of this Privacy Policy as part of their induction.

Cookies

Cookies may be placed on your computer or internet-enabled device whenever you visit us online. This allows the site to remember your computer or device. Although most browsers automatically accept cookies, you can choose whether or not to accept cookies via your browser’s settings (often found in your browser’s Tools or Preferences menu). You may also delete cookies from your device at any time. However, please be aware that if you do not accept cookies, you may not be able to fully experience some of our website’s features.

Cookies by themselves do not tell us your email address or otherwise identify you personally. In our analytical reports, we may obtain other identifiers, including public IP addresses, but this is for the purpose of identifying the number of unique visitors to our website and the geographic origin of visitor trends and not to identify individual visitors.

IP Address

An IP address is a number assigned to your computer whenever you access the internet. It allows computers and servers to recognize and communicate with one another. Public IP addresses from which visitors appear to originate may be recorded for IT security and system diagnostic purposes. This information may also be used in aggregate form to conduct website trend and performance analysis and to personalize your user experience.

Location-Based Tools

Career Systems Development Corporation may collect and use the geographical location of your computer or mobile device. This location data is collected for the purpose of providing you with information regarding services which we believe may be of interest to you based on your geographic location and to improve our location-based products and services.

Social Media Widgets and Applications

Career Systems Development Corporation’s website may include functionality to enable sharing via third-party social media applications. These social media applications may collect and use information regarding your use of Career Systems Development Corporation’s website. Any personal information that you provide via such social media applications may be collected and used by other members of that social media application, and such interactions are governed by the privacy policies of the companies that provide the application. We do not have control over or responsibility for those companies or their use of your information.

In addition, Career Systems Development Corporation’s website may host applications or services (collectively “social media features”). The purpose of social media features is to facilitate the sharing of knowledge and content. Any personal information that you provide on any Career Systems Development Corporation social media feature may be shared with other users of that social media feature (unless otherwise stated at the point of collection) over whom we may have limited or no control.

Links to Third-Party Websites

Career Systems Development Corporation’s websites may contain links to third parties’
websites. Those other websites are not subject to our privacy policy and procedures. You will need to review those websites to view a copy of their privacy policy. Career Systems Development Corporation also does not endorse, approve, or recommend the services or products provided on third-party websites.

Contact Us

If you have any questions about this Privacy Policy, please contact us at
https://www.careersystems.com/contact-us/